Legal Notices

Terms of Sale

Admission to the activities hosted by Wyvern Events Ltd. is restricted to those that have registered and paid through our website, or arranged a transfer or alternative payment method through the reg team. Any attempt to get into event space without a ticket, or any attempt to trick our reg service into recording a sale without funds changing hands will be rejected. We can clearly see who has paid and who hasn’t.

At present, tickets for Further South are only available to purchase for individuals that are over the age of 18 on the start date of the convention. Admission to other activities is on a 16+ basis, due to the legal complications surrounding having staff become responsible for unaccompanied children. As well, all attendees purchasing tickets must provide ID proving their age and the name by which they registered.

Activities listed on this site are private events, hosted and run by Wyvern Events, and as such, we reserve the right to restrict activities, behaviour, items on display and individuals for any reason at any time.

If you need to for any reason change the name by which you are registered by, for example a legal change of name, you are able to do this by accessing your account.

The venue hosting us has their own rules, regulations and staff who are within their rights to remove guests from the premises for severe enough violations, at their own discretion. You MUST read the venue’s terms as well as you will be bound by them by attending; even more so if you are staying overnight in the hotel.

Being removed from the venue for inappropriate behaviour does not guarantee a refund on any unused portions of your registration.

As a non-profit entity, and funds raised by Wyvern Events above the cost of the convention must be either provided to another non-profit such as our chosen charity or another furry event company, or used to support our stated aim, providing more and better quality furry events in the area. This may include funding other smaller events or holding onto the funds to support the following year’s convention. By personal preference, any excess funds raised from donations or ticketed events are dispersed on a downwards trajectory, that is, they support activities of the same or lower entry price than the ones that raised the money. Should Wyvern Events cease to operate, any remaining funds and physical assets after refunds must be disposed of in this same manner.

Code of Conduct

Rule 0 – Do not behave in a way that interferes with others’ enjoyment of the convention. This covers any part of the hotel including other guests’ bedrooms and locations away from the venue when as part of an official convention run visit. This includes no deliberate unwanted contact, no showing adult rated material in public areas and more besides.

Minor infractions may result in warnings before any further action is taken. We would prefer to avoid removing paying guests from the premises, but be aware that it is an action we may have to take in sufficiently severe circumstances.

Behaviour that would normally be disallowed may be permitted if scheduled in advance to ensure that all those present are in agreement.

Rule 1 – The venue also has rules and regulations, and these must be followed at all times on the site, as must those rules of other locations visited during the period of the convention. Rule content and contact details for enquiries can be found on the hotel website.

Replica weapons that look too similar to the real thing as to cause confusion will not be allowed, other props must follow Rule 0 and not be a nuisance to other guests. staff@furthersouth.uk can be contacted to confirm any specific items. Items not allowed will be held for safe-keeping until the end of the event.

The showing of ‘adult rated’ material, including suggestive costumes or clothing, toys, equipment or art work is not allowed in public areas, that is anywhere outside your own or an approving other guest’s bedroom area. This can be subjective and as such in cases of uncertainty, staff can be contacted for questions, and warnings given on site for ‘borderline’ situations. This includes art work in the Art Show, and submissions to run event panels. The restriction on scheduled events may be lifted in limited circumstances. Showing 18+ artwork, either for sale or as examples in the Marketplace must be done discretely and only to viewers that wish to see it.

While our commitment is to make this a welcoming space for all, and to allow for a range of expressions of art and costuming and other aspects of the fandom, a line must sometimes be drawn, and the only way this can work for everyone is if that line is respected when it comes up.

Privacy Policy

We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at staff@furthersouth.uk.

When you visit our website https://furthersouth.uk, and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our Sites and our services.

This privacy policy applies to all information collected through our website (such as https://furthersouth.uk), and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the “Sites“). 

Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us. 

Put Simply

Data collected through the registration page is passed directly to Stripe, which is PCI DSS compliant. We have no access to your payment details, all other info is available only to authorised personnel. This information will be used solely for Wyvern Events’ stated aim of providing more and better quality furry events to the area. Anonymised data may be used to follow statistical trends or create pretty graphs and maps.

Any data we hold on you can be requested to be deleted at any time, though be aware that this may affect our ability to process your attendance at this or subsequent conventions.

In Detail

1. WHAT INFORMATION DO WE COLLECT? 

Personal information you disclose to us

In Short: We collect personal information that you provide to us such as name, address, contact information, passwords and security data, and payment information when you register with us for attending the convention. 

We collect personal information that you voluntarily provide to us when registering at the Sites expressing an interest in obtaining information about us or our products and services, when participating in activities on the Sites or otherwise contacting us.

The personal information that we collect depends on the context of your interactions with us and the Sites, the choices you make and the products and features you use. The personal information we collect can include the following:

• Name and Contact Data. We collect your first and last name, email address, postal address, phone number, and other similar contact data for registration purposes and product delivery (where applicable) ONLY.
• Credentials. We create and allow you to set passwords, and similar security information used for authentication and account access on the registration system.
• Payment Data. We collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument. All payment data is stored by our payment processor Stripe and you should review its privacy policies and contact the payment processor directly to respond to your questions. We do not store payment information; only collect it. 

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.  We need to keep records up to date, for example, in case of emergencies during the convention. No liability can be placed upon Wyvern Events Ltd. for incorrect information provided by the attendee.

Information automatically collected

In Short: Some information – such as IP address and/or browser and device characteristics – is collected automatically when you visit our Sites.

Like most sites on the internet, our website may automatically collect certain information when you visit, use or navigate the Sites. This information is NOT personally identifiable information (like your name or contact information), but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, information about how and when you use our Sites and other technical information. This information is primarily needed to maintain the security and operation of our Sites, and for our internal analytics and reporting purposes.

2. HOW DO WE USE YOUR INFORMATION? 

In Short: We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Sites for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests (“Business Purposes”), in order to enter into or perform a contract with you (“Contractual”), with your consent (“Consent”), and/or for compliance with our legal obligations (“Legal Reasons”). We indicate the specific processing grounds we rely on next to each purpose listed below. 

We use the information we collect or receive: 

• To facilitate account creation and logon process. We use the information you provided to facilitate account creation and logon process.     
• To send administrative information to you. We may use your personal information to send you convention and registration information and/or information about changes to our terms, conditions, and policies.  
• Fulfil and manage your orders. We may use your information to fulfil and manage your registration, payment, and refunds (where applicable) made through the Sites.  
• To enforce our terms, conditions and policies.
• To respond to legal requests and prevent harm. If we receive a legal request, we may need to inspect the data we hold to determine how to respond.  

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE? 

In Short: We only share information with your consent, to comply with laws, to protect your rights, or to fulfil business obligations. 

We may process or share data based on the following legal basis:

• Consent: We may process your data if you have given us specific consent to use your personal information in a specific purpose. 
• Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfil the terms of our contract.
• Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
• Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud or financial misconduct, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and other tracking technologies to collect and store your information.

Like many sites, we may collect and store information through cookies and similar technologies (no, these are not the tasty snack you eat with your cuppa). Cookies are tiny packets of information that are stored on your device to improve your experience on the site. We do not use any marketing or other third party cookies on our site; only cookies needed for the working of the site are used.

5. HOW LONG DO WE KEEP YOUR INFORMATION? 

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this privacy policy unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than the period of time in which users have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. 

6. HOW DO WE KEEP YOUR INFORMATION SAFE? 

In Short: We aim to protect your personal information through a system of organisational and technical security measures.

We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Sites is at your own risk. You should only access the services within a secure environment. 

7. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 13 years of age.

We do not knowingly solicit data from or market to children under 13 years of age. By registering, you represent that you are at least 18 or 16 as per the rules of each given event. If we learn that personal information from users less than 16 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we have collected from children under age 13, please contact us at staff@furthersouth.uk. 

8. WHAT ARE YOUR PRIVACY RIGHTS? 

In Short: In some regions, such as the European Economic Area, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

In some regions (like the European Economic Area), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can: 

• Contact us using the contact information provided.  

• Log into your account settings and update your user account.  

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with legal requirements. 

Cookies and similar technologies:  Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Sites. To opt-out of interest-based advertising by advertisers on our Sites visit http://www.aboutads.info/choices/.   

Opting out of email marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. To otherwise opt-out, you may: 

• Contact us using the contact information provided.  

• Through an automatic unsubscription when the event is over.

9. DO WE MAKE UPDATES TO THIS POLICY?

In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information. While we will endeavour to notify registered attendees of any changes, Wyvern Events are under no obligation to notify you about said changes except where we are required to by legislation or regulation. Changes to Terms of Service and Conditions of Sale will be notified to already registered attendees, who may be required to re-confirm their acknowledgement of these documents, in such a case.

10. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

If you have questions or comments about this policy, you may email us at staff@furthersouth.uk.